Executive and Operations Assistant | Part time | Remote | PH Based

What to Expect

• Rate: $8.00 USD per hour
• Hours: Part-time (10 hours per week).
• Format: Remote, high-trust virtual support role focused on operational execution and client-flow management.
• Collaboration: Working closely with the founder, Maurine, to ensure daily administrative and business workflows run entirely without friction.

About the Role

This is not a position for passive task-takers. We are looking for a highly professional, meticulous, and process-minded CoWorqer to step in as our Executive & Operations Assistant.

Your main mission is to serve as the operational backbone of the business—owning the administrative lifecycle and client journey from start to finish. If you are a grounded remote worker who thrives on follow-through, takes pride in flawless administrative repetition, and ensures that no detail, calendar invite, or invoice ever falls through the cracks, this role was built for you.

What You'll Be Doing

• Calendar & Appointment Management: Oversee the advanced setup and day-to-day coordination of Acuity Scheduling, maintaining control over scheduling links for masterclasses and new client offerings.

• Client Onboarding Flow: Own the end-to-end client onboarding lifecycle, ensuring professional, timely, and reassuring communication flows from first contact to active status.

• Document & Agreement Control: Prepare, dispatch, and track service agreements using Dropbox Sign, while maintaining pristine file organization inside Google Drive and Dropbox.

• Financial Administration: Track customer payments, generate and send professional invoices, and log transaction details accurately within Square.

• Project Tracking & Status Transparency: Maintain and execute daily administrative workflows inside ClickUp, updating task statuses in real-time to ensure absolute operational clarity.

• Meeting Logistics Support: Set up Zoom meetings, distribute access links, and handle recording downloads and cloud uploads with speed and efficiency.

What We're Looking For (Non-Negotiables)

• Operational Tool Proficiency: Proven, hands-on experience navigating and managing workflows across our core systems:

  • Acuity Scheduling (Advanced calendar coordination and setup)

  • ClickUp (Task management, statuses, and tracking)

  • Square (Invoicing and basic payment tracking)

  • Dropbox & Dropbox Sign (File storage and document execution)

  • Google Workspace & MS Office (Docs, Sheets, Drive, Excel)

  • Zoom (Link generation and cloud recording management)

• Process-Minded Executor: Someone who genuinely enjoys creating structure, checking off recurring checklist items, and running established business systems perfectly every single time.

• Extreme Attention to Detail: A natural proofer who catches structural, billing, and scheduling errors long before they ever affect a client.

• Predictable & Grounded Work Style: You do what you say and say what you do. You operate with a high standard of professional integrity, absolute confidentiality, and superb time management.

Originally posted on Himalayas